Job Title
Accounts Payable Clerk

Accounts Payable

Job Purpose:
The Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.


  • Bachelor’s Degree in Accounting or related field; with at least two (2) years of experience in accounts payable, or equivalent combination of education and experience
  • Superior communication (oral and written) skill; Excellent interpersonal skill
  • Highly organized and detail-oriented


  • Sort incoming A/P mail placing invoices in order of market for processing
  • Process P/O’s as follows:
    • Attach P/O to invoices when required and/or obtain P/O from the market
    • Give invoices to Market Controllers for approval and follow their instructions in regards to additional information needed or special handling
    • Make copies of the invoices and send to market for GM approval; once approved copies should be attached to original invoices
    • Attach invoices to preliminary payment report to be presented to Corporate Controller and Vice President of Finance for approval prior to check printout
    • Once checks have been printed, attach supporting documents and sort by market and give to Executive Assistant for CFO approval and signature
    • Signed checks are given to Market Controller to verify which need to be sent to the market and which can be mailed directly
    • Prepare mailings with proper stub attached – keep copy with pertinent mailing information for files
    • File A/P invoices once processed
  • Review vendor statements and request copies of invoices if they show as outstanding
  • Assist A/P Supervisor in reports for management such as supplier payment history and vendor invoices history
  • Process stop payments and voided checks
  • Substitute of A/P Supervisor when not present (i.e. sick or vacation)
  • Respond between 5 to 10 customer calls regarding payment status

Please send all resumes to