Job Title
HR Assistant

Position Summary

HR Assistant supports human resources processes such as payroll and onboarding.  Human resources assistants are primarily responsible for maintaining employee records.

Essential Duties and Responsibilities

  • Maintaining current HR files and databases by updating and maintaining employee benefits, employment status, and similar records
  • Performing file audits to ensure that all required employee documentation is collected and maintained
  • Processing payroll, which includes ensuring vacation and sick time are tracked in the system
  • Answering payroll questions
  • Facilitating resolutions to any payroll errors
  • Performing payroll and benefits audits and recommending any correction action
  • Liaise with benefit vendors and brokers to resolve benefit administration issues
  • Assist with the recruitment process by identifying candidates, performing reference checks and issuing of offer letters, posting job ads and organizing resumes and job applications
  • Preparing new employee files
  • Overseeing the completion of compensation and benefit documentation
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Conducting benefit enrollment process
  • Ensuring background and reference checks are completed
  • Coordinate training sessions and seminars
  • Produce and submit reports on general HR activity
  • Complete termination paperwork and assisting with exit interviews
  • Serving as a point person for all new employee questions
  • Participating in benefits tasks, such as claim resolutions and reconciling benefits statements
  • Keep up-to-date with the latest HR trends and best practices

Essential duties and responsibilities are those most important or most frequently performed duties.  Employees will be required to perform other job-related duties as required.

Minimum Requirements

  • Bachelor’s degree in Human Resources or related
  • 1-2 years of experience in Human Resources or related field
  • Bilingual in English/Spanish
  • Interpersonal skills: Someone in this position has constant interaction with company employees and must be able to maintain a positive demeanor throughout even the most difficult situations
  • Effective HR administration and people management skills
  • Exposure to payroll practices
  • Full understanding of HR functions and best practices
  • Excellent written and verbal communication skills
  • Works well under pressure and meets tight deadline
  • Highly computer literate with capability in email, MS Office and related business and communication tools
  • Fantastic organizational and time management skills
  • Strong decision-making and problem-solving skills
  • Meticulous attention to detail
  • Ability to accurately follow instructions
  • Knowledge in ADP workforcenow, preferred


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