SBS

Job Title
Accountant Assistant

Position Summary

Spanish Broadcasting System seeks a motivated, dynamic and professional Accountant Assistant to join our team for the efficient maintenance and processing of the Accounting department in our Puerto Rico office.

Essential Duties and Responsibilities

Accounts Receivable:

  • Responsible for the receipt of daily payments in all types of transactions.
  • Process electronic deposits and maintaining electronic filing.
  • Responsible for the daily cash application in Wide Orbit and Counterpoint Systems.
  • Balance daily cash application and generation of daily aged receipts reports.
  • Process daily consolidated credit card transactions.
  • Perform analysis and reconciliation of aged receivable accounts.

Commissions:

  • Prepare Monthly Revenue Share Reports
  • Commission’s files maintenance.
  • Print reports for preparation, segregation, and delivery of commissions for the Sales Department on monthly basis (if necessary)

Purchase Order:

  • Create PO in Concur System, enter the necessary information according to the quote received and approved. (If a department needs supplies, materials, or service the departments managers must give a quote to prepare a PO).
  • Verify and follow up on the approvals of the POs created
  • Verify if the merchandise was received with the Manager Department

New Vendors:

  • Create New Vendors Forms in the SBS Suppliers Approval system (using the W9 forms)
  • Verify and follow up on the approvals of the vendor forms created

Accounts Payables:

  • Work on daily basis with Concur software to verify client’s accounts, aging, balances, etc.
  • Each week verify if all the payment request in Concur are done, if not enter all the information of all pending payment in an Excel Spreadsheet and send it to Corporate Accounts Payables
  • Assists the market controller with the monthly adjustments of “AP Others”.

 IVU Tax Law Number 117, created on July 4, 2006:

  • Monthly Tax Filing and Payment Process for all our active corporations in the island.
  • Visit The Puerto Rico Treasury Department in order to clarify IVU Tax discrepancies.

Trades (Interchanges):

  • Prepare a document of terms and conditions for the client
  • With the document signed by client prepare a Trade Agreement Form Request (Client Information, Purpose of Trade, Amount of Trade, Time of duration, Good/Services to be received and to be given)
  • Collect approvals signs for the Trade Agreement Form Request: General Manager and Station Manager
  • Send it to Corporate for the revision and approval of the Station Controller, CFO or COO
  • Enter all Client / Trade information in a Excel Trade Spreadsheet for Monthly report
  • Maintain a file for each client

Trade Usage / Airtime Log (Monthly):                           

  • Collect all statements sent by the clients (Good/Services SBS received) and print out Delta Flex trade reports (Good/Services given by SBS)
  • Enter all usage/airtime balance in the Excel Trade Spreadsheet
  • Verify that all information entered is in accordance with the client statements and Delta Flex trade reports
  • Send Trade Log to the Station Controller / Corporate

Trade Contracts (Airtime / Client):

  • Send it to Corporate for the Station Controller approval.
  • Give the approved contract to the Traffic and Sales Department.
  • Maintain each contract on file

 Government Aspects:       

  • Assist the Market Operations Manager and Director.
  • Find all the necessary government documents to produce each event or show.
  • Maintain a file for each government agency (copy of payments, reports, letters received).
  • Maintain all documents of all suppliers in accordance with the new tax law number 117, created in July 4, 2006- IVU “Impuesto sobre Ventas y Uso”
  • Renew the promoter / show business license annually
  • Find all the necessary government documents to produce each event or show
  • Register Stations name and slogan in the State Department
  • Maintain a file for each government agency (copy of payments, reports, letters received)

Essential duties and responsibilities are those most important or most frequently performed duties.  Employees will be required to perform other job-related duties as required.

Supervisory Responsibilities

  • None

Minimum Requirements

  • 3-5 years’ experience with in accounting processes
  • Proficient Microsoft Office Word and Excel
  • Strong knowledge of Wide Orbit System
  • High degree of attention to detail
  • Work well in a team environment
  • Able to maintain confidential information
  • Clear written and verbal communications
  • Able to work in a fast-paced environment

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions to perform this job successfully.

Physical Requirements

Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as sedentary when walking and standing are required only occasionally and all other sedentary criteria are met.

SBS requires that all U.S. and Puerto Rico employees be vaccinated against COVID-19. This position will require the successful candidate to submit proof of vaccination. The Company is an equal opportunity employer, and will reasonably accommodate a qualified candidate, who may be unable to be vaccinated, consistent with federal, state, and local law.

SBS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.