Sales Assistant / Receptionist
Location: Tampa, FL
Company: Spanish Broadcasting System (SBS)
Division: Radio Sales & Operations
About SBS
Spanish Broadcasting System, Inc. (SBS) is one of the nation’s leading Hispanic media companies, connecting audiences through radio, digital media, live events, and entertainment platforms. Our Tampa station group delivers impactful programming and marketing solutions that engage multicultural audiences and local communities.
We are seeking a professional, organized, and bilingual Sales Assistant / Receptionist to support our sales and office operations team. This position serves as the first point of contact for visitors, clients, and callers while also providing administrative support to the sales department in a fast-paced media environment.
Position Summary
The Sales Assistant / Receptionist plays a dual role supporting front desk operations and assisting the sales team with administrative tasks, client coordination, and campaign support. The ideal candidate is friendly, detail-oriented, dependable, and able to manage multiple responsibilities while maintaining a high level of professionalism and customer service.
Key Responsibilities
Reception & Office Support
- Greet and assist clients, visitors, and vendors in a professional and welcoming manner
- Answer and direct incoming phone calls and manage general office inquiries
- Maintain front desk organization and assist with office administrative duties
- Coordinate incoming and outgoing mail, packages, and deliveries
- Assist with office supply inventory and ordering
- Support management with scheduling meetings and office coordination
Sales Support
- Provide administrative support to Account Executives and Sales Managers
- Assist with sales order entry, revisions, contracts, invoices, and client documentation
- Coordinate with Traffic, Promotions, and Billing departments to support campaign execution
- Prepare presentations, proposals, recap materials, and sales reports
- Maintain client databases, calendars, and filing systems
- Assist with promotions, station events, and client hospitality efforts
- Support bilingual communication and translation needs for clients and internal teams when needed
Administrative Responsibilities
- Prepare spreadsheets, reports, and correspondence using Microsoft Office
- Assist with data entry and maintaining accurate records
- Support special projects and additional administrative tasks as assigned
Qualifications
Required
- Bilingual in English and Spanish, both written and verbal
- 1-3 years of receptionist, administrative, or sales support experience
- Strong communication and customer service skills
- Professional phone and front desk etiquette
- Excellent organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Dependable, proactive, and team-oriented
- Valid driver’s license
Preferred
- Experience in media, radio, advertising, or entertainment industries
- Familiarity with WideOrbit, vCreative, or related systems
- Experience supporting sales teams or client accounts
What We’re Looking For
- A positive and professional representative of the station
- Strong interpersonal and relationship-building skills
- Ability to handle confidential information with discretion
- Someone who enjoys supporting both clients and internal teams
- Adaptability and willingness to assist wherever needed
Work Environment & Physical Requirements
This position primarily involves sedentary office work with extended periods of sitting, typing, and phone usage. Occasional standing, walking, and lifting of office materials up to 10 pounds may be required.
Equal Opportunity Employer
Spanish Broadcasting System is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all employees and applicants are treated with respect and consideration regardless of race, religion, color, national origin, gender, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.